Vive la diferencia

The difference between a report and a proposal is in function rather than presentation. This is often referred to with a single sentence in class books, but it is very important and deserves more space.

Function

Report

The function of a report is to evaluate a current situation, including its pros and cons, and to formulate a recommendation or summary.

Imagine this as step 1 of a project.

A typical example.
The staff cafeteria in your company has become unpopular. Produce a report outlining any current issues and recommending relevant solutions.

Click here for more help with a report.

Proposal

A proposal’s function is evaluate a future project, with reference to a current or previous situation.

Imagine this as step 2 in a project.

Example
You recently compiled a report on current problems with your staff cafeteria and made certain recommendations. Produce a detailed proposal for how these recommendations can be put into practice.

Form

A report and a proposal look very similar, typically 4-5 paragraphs, with headings and sub headings. They can also both use bullet points, though I would not use a numbered list in a proposal,

Examples of headings..
It is the aim of this report to investigate… Report
It is the purpose of this proposal to examine… Proposal
Current situation… Report
Background… Proposal
Etc.

Style and language

Usually semi formal or formal. Language, grammar and vocabulary, should be appropriate. Click here for help.